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Maintenance Logs capture operational activity that is not a chemistry test.

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Best for

  • documenting repairs and upkeep
  • tracking chemical additions outside test entry
  • keeping a written history of non-chemistry operations

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Purpose

Use maintenance logs for:
  • chemical additions
  • cleaning work
  • inspections
  • equipment repair
  • filter media replacement
  • other facility operations

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List page

Go to:
The page supports filtering by:
  • location
  • pool
  • start date
  • end date

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Desktop view

Desktop shows:
  • time
  • location / pool
  • category
  • description
  • submitted by

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Mobile view

Mobile shows:
  • time
  • location / pool
  • category badge
  • condensed description

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Creating a maintenance log

Go to:

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Fields captured

  • location
  • pool (optional)
  • date and time
  • category
  • description

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Category suggestions

The current form includes suggested categories:
  • Chemical Addition
  • Filter Media Replacement
  • Equipment Repair
  • Cleaning
  • Inspection
  • Other

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Pool is optional

If an activity applies to the whole facility rather than one body of water, leave the pool blank and the log will remain location-scoped only.

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Typical walkthrough

1

Open Maintenance Logs

Filter to a location or pool if needed.
2

Add maintenance log

Select Add maintenance log.
3

Choose location and pool

Choose the location and optionally the pool.
4

Describe the work

Pick the closest category and write a precise description.
5

Save

Save the entry and use the detail page as the permanent reference record.

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Correcting a saved record

Maintenance logs support editing and soft delete. Deleted items are removed from routine lists but are still intended to remain audit-visible for compliance purposes. Editing a saved log is treated as a correction, not a silent overwrite. Select Edit, make your changes, and enter a reason — it’s required. What happens next depends on your permissions:
  • If you hold maintenance_logs:correct, the correction applies immediately. It’s still logged as a correction (self-reviewed), so the audit trail is complete.
  • Otherwise, the correction is held as pending until someone with maintenance_logs:correct approves it (applying the change) or rejects it (with required notes explaining why).
Any log with an approved correction shows a Corrected badge, and the detail page’s Corrections section lists every correction’s reason, a before/after comparison, who requested it, and who reviewed it.

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Best practices

  • use precise descriptions
  • include material amounts when logging chemical additions
  • tie work to a specific pool whenever possible
  • use consistent categories so filtering stays useful

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Suggested screenshots

  • maintenance logs list
  • maintenance log cards on mobile
  • add maintenance log form
  • maintenance log detail page