> ## Documentation Index
> Fetch the complete documentation index at: https://docs.aquaops.dev/llms.txt
> Use this file to discover all available pages before exploring further.

# Approve, reject, or send back form submissions

> Managers can now review submitted forms with a full approve, reject, or request-changes workflow — with reviewer, timestamp, and notes preserved as evidence.

## New features

* **Review actions on submitted forms.** Any submission in **Awaiting review** now shows **Approve**, **Request changes**, and **Reject** buttons for reviewers. Each action stamps the submission with the reviewer, the review time, and (optionally) notes, so completed forms carry a clear audit trail of who signed off and when.
* **"Changes requested" bounces a form back to the submitter.** Instead of rejecting outright, a reviewer can send a submission back with required notes explaining what needs to be fixed. The form becomes editable again for the original submitter (just like a draft), and it flows back through the same submit → review cycle when they're ready.
* **Reviewer notes required on reject and request-changes.** Rejecting a submission or requesting changes both require notes, so submitters always get a reason. Notes are optional on approvals.
* **New submission statuses.** Submissions now progress through **Draft → Awaiting review → Approved / Rejected / Changes requested**. Approved and rejected are terminal and read-only; changes-requested is editable and reusable.

## Updates

* **Approval permissions.** The **Approve**, **Reject**, and **Request changes** actions are gated behind the existing `form_submissions:manage` role permission, so only reviewers see them — day-to-day submitters (`form_submissions:create` / `:view`) are unaffected. Assign roles in [Users and Roles](/user-guide/users-and-roles).
* **Reviewers can't self-approve their own submissions.** Even if a reviewer submits their own form, the approve/reject/request-changes actions enforce the manage permission explicitly at the server, so the same person can't push a form all the way through to Approved on their own.
* **Forms status page refreshed.** [Forms and Exports Status](/user-guide/forms-and-exports-status) now lists approvals as live and updates the "still planned" list accordingly.